![]() Everything can be smartly indexed using AI, with files automatically stamped for indexing, as well as rules-based routing to make storage and archiving easier, which is all done through secure hosting in the cloud. It supports a number of document formats, and also provides document imaging and data capture as part of its service. In that regard it makes Samepage a potentially flexible solution to cover multiple needs.ĭokmee (opens in new tab) advertises itself as an enterprise content management solution, to organize, secure, and manage files. The interface is simple and easy to use, with collaboration built into the heart of it. WEBSITEMANAGER SOFTWAREThe aim is to simplify everything in a single app as opposed to having multiple software applications for different tasks. Samepage (opens in new tab) is a little different to standard document management as it's more about creating a single focal point for all communications, projects, and document sharing tools. Therefore we'll continue this list by featuring some of the other DMS solutions worth considering: While there are a number of dedicated office and document platforms we could mention, not least Office 365, LibreOffice, and Adobe Document Cloud, these are more focused on creating documents and managing those, rather than managing and storing documents from multiple sources and formats. WEBSITEMANAGER FREEWhile there is a demo available, there is no free trial, and pricing requires getting in touch for a quote. And it’s currently used by over 45,000 firms across the globe. The software can work with Salesforce, Oracle, SAS, Microsoft 365, OpenText and Dropbox. XaitPorter has some useful tricks on the integrations front, as well. It also manages all aspects of workflow, so you don’t have to worry about formatting, numbering and layout. You’re able to collaborate and work on documents with colleagues simultaneously, and you can easily share feedback with each other. The great thing about this system is that it’s extremely flexible. If you’re looking for a cloud solution for creating documents, then you should definitely check out XaitPorter. While DocuWare does offer a demo and free trial, the pricing of course, depends on the services chosen, therefore requiring the prospective buyer to get in touch for a custom quote. Mobile apps that can integrate into this workflow are also offered, facilitating the likes of scanning receipts on the go, approving invoices for speedy payment, and signing forms directly on the device. It allows services to be purchased on a small scale as needed, and then as use-case scenarios are created, and reliability is ensured, the service can be scaled up for a larger deployment. WEBSITEMANAGER FULLThis paperless approach to the full spectrum of office tasks is another example of the digital transformation (opens in new tab) which is driving many processes these days.ĭocuWare offers services to create a ‘cloud workflow’ when it comes to documents. It integrates cloud storage and office automation to create a digital workplace. However, a lot of suppliers and contractors will still deal with paper, so any DMS needs to have a document scanning (opens in new tab) solution, often working as a standalone or part of an OCR scanning software (opens in new tab) package, so that any such paper invoices, receipts, or other documents can be scanned so that a digital copy can be archived while the paper version is recycled.ĭocuWare takes a cloud-based approach to document management. These days it will also cater for e-signing software (opens in new tab) for documents. Good document management software (DMS) also has to be able to work with different digital file types, not just from office software (opens in new tab), but also note-taking apps (opens in new tab), technical plans, images and designs, and anything else you could imagine previously being printed on paper, including from legacy file formats. And that's on top of general document editing and management (opens in new tab) tasks. However, it's not just about archiving information as much as making the whole process of document management easier, covering everything from branded templates, improving workflows, working with collaboration tools (opens in new tab), as well as being able to sort through sometimes technical information. This means that instead of having to keep paper in clunky file cabinets, documents can now be stored securely online. Document management is becoming increasingly important as the concept of a paperless office is becoming an everyday reality, especially with the growth in cloud storage services (note that none are a substitute to the best cloud storage services on the market but more of a complement). ![]()
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |